Marketing Operations and Project Management Specialist

Responsibilities

• Manage marketing and communications projects from intake and scoping through scheduling, production, approval, launch, and closeout.
• Maintain the project portfolio, master production calendar, assignments, dependencies, and status reports; identify risks, delays, and resource conflicts and recommend next steps.
• Manage project intake and prioritization processes in partnership with the Executive Director and coordinate expectations with internal clients and project owners.
• Develop and maintain workflows, project templates, standard operating procedures, naming conventions, approval paths, shared resources, and project archives.
• Administer project-management and collaboration platforms, including templates, dashboards, user access, data quality, training, and adoption.
• Coordinate campaign production across advertising, email, social media, web, creative, video, print, and external partners; manage handoffs, specifications, reviews, and approvals.
• Administer assigned marketing budgets, maintaining accurate records of planned spending, commitments, actuals, accruals, available balances, and forecasts.
• Initiate and track purchase orders, invoices, purchasing-card documentation, contracts, and vendor records; reconcile transactions and resolve discrepancies with finance, procurement, vendors, and project owners.
• Prepare budget variance reports and maintain complete, audit-ready project and financial documentation.
• Support campaign and operational reporting, review work for required approvals and compliance, and train institute partners on marketing processes and tools.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Preferred

• Experience managing multiple, concurrent marketing or communications projects from intake through delivery.
• Experience designing project intake, prioritization, workflow, approval, capacity-planning, and closeout processes.
• Experience administering budgets, including commitments, accruals, forecasting, reconciliation, variance reporting, purchasing documentation, and fiscal-year close activities.
• Advanced spreadsheet and reporting skills, including formulas, pivot tables, data validation, and dashboards.

Benefits

• ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator