Marketing Operations Coordinator

Responsibilities

• Supporting the Co-Head of Marketing Operations with daily functions as it pertains to producing various reports, updating dashboards, and other administrative duties.
• Track and manage the Marketing department’s budget by logging expenses and processing invoices with proper expense coding.
• Budget coordination and reconciliation for the marketing team’s expenditures
• Maintain accurate financial records and prepare spending reports to support budget tracking and analysis.
• Collaborate with vendors to assist with invoice processing and department allocation.
• Work closely with cross-functional teams to ensure timely and accurate payments.
• Review and validate credit card activity.
• Organize and maintain financial documents, contracts, and vendor records.
• Process vendor invoices, set up contractors for payment, and collect W-9s forms.
• Other duties as assigned.

Requirements

• Strong organizational and time management skills with the ability to prioritize tasks, manage multiple deadlines, and operate proactively in a fast-paced environment.
• Solid understanding of basic accounting principles and ability to analyze financial data to identify trends or discrepancies.
• High attention to detail and accuracy in data entry, financial recordkeeping, and reporting.
• Demonstrated ability to work independently and collaboratively to complete projects and advance departmental priorities.
• Strong oral and written communication skills, with the ability to produce professional memos, reports, spreadsheets, and presentations.
• Proficiency in the full Microsoft Office Suite of products, especially Excel (e.g., pivot tables, complex financial reporting), and ability to quickly learn new software tools.

Benefits

• Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here: 2026 Benefits