Marketing & Communications Operations Coordinator

Responsibilities

• Help manage the team's annual and ongoing marketing and communications calendars.
• Coordinate planning for campaigns, events, launches, publications, announcements, and other MarCom activities.
• Maintain shared files, templates, resources, and documentation so information is easy for the team to find and use.
• Help prepare materials for team meetings, planning sessions, leadership updates, and other internal forums.
• Track decisions, action items, and next steps and make sure follow-through happens.
• Look for opportunities to streamline processes, eliminate unnecessary administrative work, and make the team more efficient.
• Become the team's \"source of truth\" for timelines, deliverables, and operational details.
• Serve as a day-to-day point of contact for marketing and communications vendors, agencies, freelancers, and other external partners.
• Coordinate project scopes, timelines, deliverables, meetings, and communications with vendors.
• Track contracts, statements of work, invoices, budgets, and other administrative details in partnership with the appropriate team members.

Requirements

• 2–5 years of experience in marketing, communications, project management, operations, agency, or a related field.
• Proven experience coordinating multiple projects, deadlines, deliverables, stakeholders, and/or vendors simultaneously.
• Exceptional organizational skills and attention to detail; you naturally keep track of the small things and make sure nothing falls through the cracks.
• Strong project management skills, including the ability to build and maintain timelines, track dependencies, manage action items, and follow up on deliverables.
• Highly proactive and self-directed; able to anticipate what needs to happen next rather than waiting to be asked.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with both internal and external stakeholders.
• Strong follow-through and accountability—you take ownership of tasks and see them through to completion.
• Ability to manage competing priorities, shifting deadlines, and multiple workstreams in a fast-paced environment.
• Comfortable working across teams and with people at different levels of an organization.
• Strong vendor and relationship-management skills, with the ability to coordinate external partners and hold them accountable to timelines and deliverables.

Benefits

• Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
• Additional benefits : 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
• Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code
• Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses