Marketing Administrative Coordinator

Responsibilities

• Make sure the space stays safe, clean, and friendly for both guests and the rest of the team; speak up and report any safety concerns to the Safety Committee.
• Provide administrative and organizational support to the Marketing Department by assisting with scheduling, meetings, documentation, and daily operations.
• Attend departmental and cross-property meetings to stay informed and help communicate upcoming promotions and initiatives.
• Assist with inventory control and record keeping for marketing assets including the Reward's Club gifts, incentives, warehouse inventory, brochures, coupons, and promotional materials.
• Administer the Resort's donation program by processing applications, verifying eligibility, communicating with applicants, and preparing donation packets for approval.
• Prepare and manage purchase orders for vendors, supplies, and promotional items in accordance with department needs and procedures.
• Review and proof marketing collateral including promotions, planning guides, and guest-facing materials to ensure accuracy and consistency.
• Inspect the property and off-site venues to update, replace, and remove advertising collateral as needed.
• Maintain strict confidentiality and security of all files, records, guest information, and financial data.
• Draft correspondence and invitations to Tribal households and coordinate timely mailings in partnership with the CEDCO Office Manager.

Requirements

• High school diploma required. Some college or a degree in a related field a plus.
• Minimum of 2 (two) years of marketing, sales, administrative or customer service experience required.
• Possess strong analytical, collaborative, communication, quantitative, and teambuilding skills.
• Deep knowledge from using various software applications such as Microsoft Office, CRM tools, Wordpress, etc.
• Have excellent interpersonal, problem solving and customer service skills and present a positive and professional demeanor.
• Must be very detailed orientated, multi-task oriented; possess strong time management and organizational skills.
• Work effectively in a fast-paced environment while consistently exercising tact and discretion.
• Comfortable communicating clearly and positively with both guests and teammates.

Preferred

• Friendly and approachable attitude that helps guests (and the team) feel welcome and cared for every day.

Benefits

• Ko-Kwel Casino Resort is owned by the Coquille Indian Tribe. Team members are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.