Responsibilities

• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders.
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality.
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors.
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward.
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time.

Requirements

• 4+ years of experience working in an event specialist or event project manager role at a B2B company.
• Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiences.
• Bachelor’s degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experience.
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus).
• Foundational understanding of event timelines, run-of-shows, and general project management functions.
• Takes ownership of the production, logistics, and execution of event strategies defined by project drivers.
• Works within team OKRs and event budgets, influencing outcomes through high-quality project management and collaboration.
• Understands attendee needs and applies that understanding to event execution and the overall event experience.
• Communicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event.
• Proactively identifies operational inefficiencies or on-site execution risks and drives solutions to completion.

Preferred

• Experience with event registration software like Zuddle is a plus

Benefits

• Pay Transparency Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits .