Responsibilities

• Lead the development of proposals, qualifications, award submittals, and presentation materials, owning the process from strategy through final delivery.
• Analyze RFQs/RFPs/Solicitations to develop compliant, compelling, and strategically positioned responses that differentiate McKinstry.
• Partner closely with engineering, sales, and business leaders to shape pursuit strategy, including messaging, positioning, and go/no-go decisions.
• Facilitate and lead proposal efforts by setting priorities, managing timelines, and ensuring high-quality, on-time submissions.
• Write, edit, and refine content including project descriptions, resumes, and other marketing materials to ensure clarity, consistency, and impact.
• Support and lead presentation development and interview preparation, coaching technical teams to effectively communicate with clients.
• Manage multiple concurrent pursuits at various stages, bringing structure and organization to a fast-paced, deadline-driven environment.
• Build and maintain strong relationships with internal stakeholders and external marketing partners to support pursuit team formation and collaboration.
• Collaborate with brand and design teams to develop and evolve marketing collateral aligned with McKinstry’s brand standards.
• Collaborate and coordinate with communication lead to identify and uplift project and people stories for social media and website presence.
• Maintain and organize proposal assets, ensuring proper documentation, file management, and closeout procedures.
• Mentor and support junior team members, sharing best practices and contributing to a collaborative, high-performing team environment

Requirements

• Bachelor’s Degree or equivalent work experience.
• 6+ years of working experience in a marketing or communications role in architecture, engineering or construction (AEC) industry or similar capacity.
• Proven success leading proposals end-to-end, including strategy, messaging, coordination of technical teams, and final delivery.
• Strong understanding of the pursuit lifecycle, including RFQ/RFP/Solicitation processes, team coordination, and submission requirements.
• Experience building and maintaining relationships within the AEC industry is highly valued.
• Ability to operate independently in a senior-level role, leading meetings, managing stakeholders, and influencing outcomes.
• Experience supporting or coaching teams for client presentations, interviews, or pursuit-related engagements.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong proficiency level of Adobe Creative Suite (InDesign; Photoshop preferred) and Adobe Acrobat.
• Experience with SharePoint or similar content management systems preferred.
• Excellent organizational and project management skills, with the ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills, with the ability to adapt to different audiences and communication styles.
• A collaborative, relationship-driven mindset with the ability to build trust across technical and non-technical teams.
• Proactive, solutions-oriented approach with a willingness to take initiative and think creatively.
• Demonstrated alignment with McKinstry’s core values in daily work and decision-making

Benefits

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums
• Family formation benefits, including adoption and IVF assistance.
• Up to 16 weeks paid parental leave.
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time.