Responsibilities

• Assessing and improving the current proposal process
• Identifying opportunities to improve workflows by collaborating with the existing Knowledge Management and proposal teams.
• Developing and executing a clear roadmap for proposal process improvements, including researching, testing, and implementing AI-enabled tools.
• Defining and documenting firmwide best practices for proposal development and driving consistent adoption across teams.
• Ensuring proposal teams can easily access the information they need to produce high-quality submissions, including:
• Maintaining and continuously improving pilot AI tools already in use to retrieve marketing assets (e.g., resumes, qualifications, commonly-used narratives) and teaching people how to use it.
• Managing updates and standard operating procedures to HR&A’s branded template and asset libraries
• Collaborating with Proposal, Communications, Graphic Design, and People teams to refine and launch new messaging, resumes, visuals, and templates.
• Serving as a hands-on proposal manager for select high-priority pursuits , including:
• Building production timelines

Requirements

• 7–10 years of experience managing marketing and proposal processes for professional services companies
• preference for urban development, consulting, real estate, or architecture/engineering/construction industries
• strong understanding of the proposal lifecycle
• working understanding of how emerging tools like AI can improve efficiencies in proposal development and library/asset management

Preferred

• Familiarly with platforms such as Claude is a strong plus.
• early adopter of AI technologies in the RFP space

Benefits

• comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, including dental and vision coverage.