Production Coordinator

Responsibilities

• Support planning, tracking, and coordinating across all phases of content production, including ideation, pre-production, production, and post-production.
• Maintain the health and accuracy of project management trackers and prepare daily production hot-sheets to update internal teams on deliverable statuses.
• Take and consolidate notes from client and internal meetings.
• Create and track asset tickets internally via Asana, keeping statuses up to date from creation to completion, while simultaneously maintaining any client-facing project management tools.
• Work with Asset Manager & Assistant Editors internally at Saylor and externally on client teams to ensure all necessary titles are being requested, ingested, and tracked in a timely manner.
• Assist Producers with daily client communication, which includes but is not limited to: sending versions of cuts and working files, keeping clients up to date on work back schedules and changes, and consolidating client feedback.
• Maintain high-quality standards, reviewing work to ensure it meets both Saylor and client expectations. This includes checking deliverables for accuracy, relevance, and overall excellence.

Requirements

• 2+ years of experience in a production, project management, or operations role within a creative agency, marketing firm, or media production environment.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously in a high-volume, fast-paced setting.
• Exceptional attention to detail and ability to track project progress & costs with accuracy.
• Excellent communication skills, both written and verbal, with the ability to liaise effectively with internal teams and clients.
• Strong problem-solving skills and ability to make quick pivots based on changing priorities.
• Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office.
• Familiarity with project management tools such as Asana, Monday.com, and Airtable.
• Experience supporting creative production processes, including asset management, timelines, and approvals.
• Ability to anticipate challenges, flag potential roadblocks early, and proactively suggest solutions.
• Comfortable working with tight deadlines and adapting to last-minute client requests or feedback.

Benefits

• We offer a competitive salary, health insurance, 401k, generous vacation, and great opportunities for growth within the company.