Producer

Responsibilities

• Own every part of event production, from the earliest planning through setup, breakdown, and wrap-up
• Manage budgets—estimating, projecting, and tracking costs—teaming up with CIVIC's finance team to make sure projects get reconciled properly, per policy
• Keep project documentation and files organized, tracked, and filed
• Help research, source, and select venues, and handle permitting when needed
• Negotiate vendor contracts (venues, production/staging, AV, catering, among others.) using CIVIC's tools—terms and conditions, scopes of work, certificates of insurance, and so on
• Manage relationships with vendors
• Mentor junior team members, and help identify, hire, onboard, and supervise freelance and temp event staff as needed
• Source and select production elements—scenic design and fabrication, AV and lighting, power, furniture and decor—plus site vendors like heavy equipment and internet
• Build, communicate, and run the production schedule and run-of-show
• Manage your own workload and stay ahead of tasks

Requirements

• 3-6 years in experiential or special events. Heads up: if you haven't led technical vendors for live events (not TV), we won't be able to consider your application
• Hands-on experience in specific areas of event production, working with all kinds of production and technical vendors—scenic, video, lighting, audio, power, heavy equipment, union and non-union labor
• You're a resourceful self-starter who thrives in a fast-paced environment—someone who can spot problems coming, work around them, and still keep the team in the loop, all while using your technical know-how to solve problems creatively and safely
• Super organized with a sharp eye for detail and great communication and presentation skills. You need to be a clear, concise, strong writer
• You've built budgets of various sizes (up to seven figures) without going over, and you've overseen a detailed reconciliation process
• Comfortable reading and interpreting technical drawings
• Strong with Microsoft Word, Excel, and PowerPoint, plus Google Docs. Bonus points for AutoCAD, Photoshop, Illustrator, or InDesign
• You're a positive team player who genuinely loves collaborating, welcomes the day-to-day challenges of working with creative clients, and is excited about the ever-changing world of experiential events. Motivated, enthusiastic, resourceful, trend-aware, hardworking, and able to switch gears on the fly
• Bachelor's degree and/or equivalent experience preferred
• Must be based in New York, per client needs

Benefits

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Hybrid work schedule