PR and Marketing Coordinator

Responsibilities

• Serve as the operational lead for the Marketing Grant Program throughout the grant lifecycle, including intake and processing, processing and payment coordination, post-report review and tracking, and providing applicants and marketing team members with timely follow-up and status updates.
• Provide communications support and premier level of customer service to Lions members, journalists and members of the public with diplomacy and integrity.
• Support our international convention and sponsorships plenary main-stage events at our international convention by managing contracts, travel, payments and other logistic logistics associated with speakers and vendors.
• Process, track payments and provide payment support for 32 editions of LION Magazine to ensure timely payments to each edition and accurate reporting for quarterly and annual budgets.
• Support the marketing team by setting up coordinating calls, managing translations needs and providing presentation development webinar assistance for board of directors meetings.
• Provide frontline communication support for the PR team by monitoring the PR inbox and keeping projects updated in Wrike, an online project management platform.
• Assist marketing team with operational needs such as contracts, invoices, divisional finance support and additional project management support.
• Provide direct support to division manager, including for board meeting planning, filing expense reports, divisional scheduling, and marketing coordination support.
• Order and maintain office supplies for the marketing team and provide support through other administrative functions as needed.

Requirements

• Bachelor's degree (B.S. or B.A.) from a four-year college or university or equivalent combination of education and study in public relations, project management or coordination preferred.
• High school diploma or equivalent required..
• Minimum of 3 years of experience in a program coordination, marketing coordination, executive assistant or administrative role.
• Demonstrated experience managing multiple projects, deadlines and detailed administrative or financial processes
• Experience working with financial platforms, reports, cloud-based file management and Office suite required.

Preferred

• International professional experience a plus

Benefits

• Three weeks paid time off
• Flexible and hybrid work schedules (2-3 days per week in office).
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 401K with employer match
• Reimbursable training
• Casual dress