Part-Time Executive, Personal & Social Media Assistant

Responsibilities

• Provide daily administrative and personal assistance to a busy CEO managing multiple businesses and creative projects.
• Manage calendars, appointments, scheduling, reminders, and priorities.
• Coordinate meetings, business calls, events, and occasional personal appointments.
• Organize documents, communications, business files, and follow-up activities.
• Anticipate executive needs and proactively address scheduling or operational challenges.
• Ensure important tasks and deadlines are completed without constant supervision.
• Coordinate daily activities with remote employees, contractors, interns, and creative partners.
• Assign tasks, track deadlines, and follow up to ensure timely completion.
• Maintain project management systems and team communication processes.
• Organize workflows across social media, marketing, branding, and event projects.

Requirements

• Administrative or executive assistant experience within a marketing agency, creative agency, media company, or similar fast-paced business.
• Experience directly supporting a busy founder, CEO, or senior executive.
• Experience coordinating or managing remote employees, freelancers, or contractors.
• Demonstrated ability to create, film, and edit professional social media videos.
• Experience managing and growing business or personal brand social media accounts.
• Strong experience creating, organizing, and maintaining business systems and processes.
• Excellent organizational skills, attention to detail, and time management.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize competing demands, and meet deadlines.
• Professionalism, discretion, reliability, and a proactive, solutions-oriented mindset.

Preferred

• Video editing: CapCut, Adobe Premiere Pro, Canva, or similar tools.
• Social media: Instagram, LinkedIn, TikTok, Facebook, YouTube, and scheduling platforms.
• Project management: Asana, Trello, ClickUp, Monday.com, or similar systems.
• Business productivity: Google Workspace, Microsoft Office, shared calendars, and cloud file management.
• CRM and automation: Experience with CRM platforms, email marketing systems, and AI productivity tools.
• Loves organizing people, projects, schedules, and business operations.
• Has a strong creative eye and understands what makes social media content engaging.
• Can take raw video footage and turn it into polished, professional content.
• Enjoys supporting ambitious executives and entrepreneurs.
• Has successfully worked with and coordinated remote teams.