Responsibilities

• Media Operations & Team Coordination - Serve as a key operational resource for the Global Media organization, helping coordinate activities across multiple teams, functions, and stakeholders. - Support planning and execution of team meetings, business reviews, leadership forums, all-hands meetings, and offsite events. - Own coordination of recurring business rhythms, meeting cadences, action tracking, and follow-up communications. - Maintain organizational resources including team directories, distribution lists, shared documentation, and operational tools. - Coordinate onboarding activities and support integration of new team members. - Help facilitate communication across global teams to ensure alignment, visibility, and timely execution.
• Business Operations & Leadership Support - Support the day-to-day operational needs of Global Media leadership, including scheduling, meeting logistics, travel coordination, and expense management. - Prepare agendas, briefing materials, presentations, and meeting summaries to support key business discussions. - Assist with prioritization and coordination of business activities, ensuring deadlines, commitments, and deliverables remain on track. - Provide administrative and operational support to enable efficient execution of organizational priorities. - Handle sensitive business information with discretion and professionalism.
• Partner & Vendor Coordination - Coordinate interactions with media agencies, platform partners, technology vendors, and external stakeholders. - Manage meeting logistics, schedules, and follow-up actions across partner engagements. - Track key deliverables, milestones, and timelines to ensure effective collaboration and accountability. - Support administrative aspects of contracts, invoices, and vendor processes as needed.
• Special Projects & Business Support - Support planning and execution of cross-functional initiatives and special projects across the Global Media organization. - Develop and maintain project plans, trackers, status updates, and reporting materials. - Coordinate activities across stakeholders to ensure alignment, execution, and timely completion of deliverables. - Identify opportunities to improve team processes, workflows, and operational efficiency. - Assist with preparation of leadership presentations, organizational communications, and business updates.
• What You’ll Bring: Attributes & Skills - 2–5 years of experience in administration, coordination, executive support, project management, communications, marketing operations, or related fields. - Experience supporting senior leaders or fast-paced teams preferred. - Strong organizational, communication, and project coordination skills. - Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related collaboration tools. - Ability to work independently while managing multiple priorities and stakeholders.
• Success in This Role Looks Like: - Business operations across the Global Media organization run efficiently and consistently. - Leadership teams are well-supported with effective coordination, planning, and execution. - Meetings, communications, and organizational initiatives are executed seamlessly. - External partners experience a professional, organized, and responsive point of coordination. - Cross-functional projects progress smoothly with clear tracking, accountability, and follow-through. - The Global Media team is more connected, organized, and effective because of strong operational support and coordination.

Requirements

• 2–5 years of experience in administration, coordination, executive support, project management, communications, marketing operations, or related fields.

Preferred

• Experience supporting senior leaders or fast-paced teams preferred.

Benefits

• medical insurance, dental insurance, vision insurance, flexible spending accounts, health savings accounts (HSA) with company contribution, 401(k) retirement plan with matching, employee stock purchase program, life insurance, AD&D, short-term disability insurance, long-term disability insurance, generous paid time off, company holidays, parental leave, identity theft protection, pet insurance, pre-paid legal insurance, back-up child and eldercare days, product discounts, referral bonus program, and more.