Media Coordinator: Planning and Buying

Responsibilities

• Request rates, availability, proposals, and advertising ideas from media partners.
• Organize proposals, pricing, schedules, and placement details for review.
• Prepare and maintain media orders under the direction of the media lead.
• Check dates, rates, quantities, creative requirements, and other campaign details.
• Coordinate advertising materials and trafficking instructions with teammates and media partners.
• Confirm receipt of materials and instructions before deadlines.
• Track outstanding questions, order changes, campaign status, and required follow-up.
• Help verify that advertising ran as ordered.
• Assist with invoice review, discrepancy resolution, credits, and campaign reconciliation.
• Maintain accurate records in GaleForce and other agency systems.

Requirements

• Strong organization and attention to detail.
• Dependable follow-through on assignments and deadlines.
• Basic spreadsheet skills and comfort checking numbers.
• Clear, professional written and verbal communication.
• The ability to follow instructions and apply feedback.
• Initiative to move work forward while recognizing when approval or clarification is needed.
• Willingness to own mistakes and help correct them.
• Interest in advertising and a desire to develop a career in media.

Preferred

• Exposure to television, radio, outdoor, print, or digital advertising.
• Work involving advertising sales support, traffic, scheduling, orders, billing, or campaign coordination.
• Familiarity with WideOrbit, Mediaocean, GaleForce, or a comparable system.
• Basic awareness of Nielsen, Comscore, Scarborough, or audience research.
• Familiarity with reach, frequency, gross rating points, impressions, or cost per thousand.