Marketing & Proposal Coordinator

Atlanta, GA (On-site)

Salary Not AvailableEntry Level2+ years expFull time

Posted 4 months ago

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Job Summary

Coordinate marketing and proposals end-to-end for an Southeast US-focused firm, guiding strategy, content, and visuals to win pursuits.

  • Own the full proposal lifecycle from kickoff to submission and follow-up.
  • Must-have: 2+ years of proposal/marketing coordination (AEC preferred) with InDesign proficiency.
  • Standout: Experience with Deltek VantagePoint or BD Bloodhound and strong client-focused storytelling.

Job Description

Responsibilities

  • Lead Proposal Development (Core Focus)
  • Coordinate and manage the full proposal lifecycle from kick-off through submission and follow-up
  • Partner with Project Managers and technical teams to develop winning strategies, themes, and messaging
  • Lead kickoff meetings, manage schedules, and ensure deadlines are met across multiple concurrent pursuits
  • Prepare high-quality statements of qualifications, proposals, presentations, and interview materials
  • Leverage tools like our proprietary database system, BD Bloodhound, and applications like Canva, shred.AI, and Open Asset to improve efficiency and consistency
  • Research, Gather, Write, Edit, and Shape Content
  • Research project information and gather content
  • Develop and refine proposal narratives, resumes, and project descriptions tailored to each pursuit
  • Translate technical information into clear, compelling, and client-focused messaging

Requirements

  • 2+ years of marketing or proposal coordination experience (AEC industry preferred)
  • Strong writing, editing, and proofreading skills with exceptional attention to detail
  • Proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)
  • Ability to manage multiple deadlines and priorities in a fast-paced environment
  • A proactive, solutions-oriented mindset and strong organizational skills
  • Experience with Deltek VantagePoint, OpenAsset, or similar CRM/database tools is a plus
    Thomas & Hutton logo

    Thomas & Hutton

    Our story began in 1946 with the collaboration of former US Army Corps of Engineers Officers, Hue Thomas and Joe Hutton, in their start-up engineering firm in Savannah, GA. Our founders envisioned tremendous opportunities in transforming the landscape and well-being of our communities by providing professional and consulting services to municipalities in the region, as well as private entities seeking to develop in the area. Today, Thomas & Hutton stands as one of the most well-respected and established multidisciplinary firms in the Southeast with offices in Georgia, South Carolina, North Carolina, Tennessee, Alabama, and Florida. We provide comprehensive solutions to complex engineering and design challenges to a diverse group of private and public clients through professional consulting; civil, environmental, structural and marine, transportation, water resources, and water and wastewater engineering; surveying; planning; landscape architecture; geographic information system (GIS), and construction administration services. Thomas & Hutton offers a multidisciplinary range of services to pursue project success for clients in a variety of markets. We design with the future in mind. Our passion is providing civil engineering and related services to design places that become timeless, that transform into a vibrant place full of vitality, and that build a strong sense of community. Creating devices, techniques, and implementation strategies that help build a better vision and a healthier community are a part of our overall culture.

    Founded in 1946
    Savannah, Georgia, USA
    505 employees (68 in marketing)

    Traffic Signals

    Monthly Visitors
    5.2K
    Traffic Source Mix
    Search
    35.5%
    Direct
    49.6%
    Referral
    5.3%
    Social
    8.4%
    Paid
    1.1%

    Headcount Trend

    Current headcount: ~511

    Marketing Team

    Marketing Team Size
    9 (2% of company)
    Median Career Experience
    19 years
    Median Tenure
    5.9 years

    Recent News