Marketing and Production Coordinator

Responsibilities

• Create collateral that’s ready for service.
• Produce menus, signage, table tents, invitations, social graphics, email assets, and other materials, primarily by adapting brand templates in Canva.
• Manage production from initial request through copy and asset collection, proofing, approvals, final files, and delivery.
• Prepare print-ready files and coordinate vendor specifications, quotes, proofs, and timelines.
• Partner with our designer on resizes, adaptations, and location-specific versions of creative.
• Check every detail—including pricing, hours, dates, links, and required copy—and maintain organized templates and asset libraries in Canva and Brandfolder.
• Maintain marketing, activation, and content calendars, project trackers, and status reports.
• Prepare meeting agendas, capture action items, and follow up on deadlines.
• Coordinate meetings, creative reviews, and photo and video shoots across properties and time zones.
• Keep team documents and procedures current, and support launch checklists for new restaurant openings.

Requirements

• At least two years of experience in marketing, creative production, PR, communications, or social media, ideally within hospitality, restaurants, luxury retail, or another consumer brand.
• Advanced Canva skills, including experience working with brand kits and templates to produce polished print and digital materials.
• Working knowledge of print production, including file specifications, bleeds, paper stocks, and vendor proofing.
• Experience updating websites through a CMS such as Squarespace or WordPress.
• Strong organization and project coordination skills, with the ability to manage competing deadlines across multiple locations.
• Clear communication, excellent proofreading skills, and confidence working with restaurant teams, leadership, and agency partners.
• Familiarity with social media platforms, scheduling tools, and content calendars.
• Comfort building reports and presentations in Excel and PowerPoint.
• A proactive approach, sound judgment, and pride in getting the final details right.
• An interest in restaurants, luxury hospitality, and brand marketing.

Preferred

• Experience with Klaviyo or another email platform, basic HTML, Brandfolder, Notion, Asana, Smartsheet, or shared Outlook calendars is a plus.
• Event support experience and experience working with high-profile brands, chefs, or talent are also welcome.