Project Manager

Responsibilities

• Independently manage multichannel projects from initiation to deployment. Build and own project timelines, schedules and status reports for assigned brands, updating them as projects evolve.
• Work with Account teams to scope projects and estimate hours and costs, then track budgets and flag scope creep early.
• Oversee the medical/legal/regulatory (MLR) process: Help prepare materials for submission into Veeva PromoMats, track submission/review processes and schedules
• Manage day-to-day workload across the creative team, and recommend how to shift resources between projects to meet deadlines.
• Brief and manage third-party production partners (print, digital development, video and congress), validating estimates and keeping them on schedule.
• Schedule and run internal status meetings and internal reviews, making sure work is signed off by the internal leads before it goes to the client.
• Reconcile completed projects with Finance in a timely way.
• Recommend improvements to processes and ways of working as the US team grows.

Requirements

• 3-5 years of project management experience in an advertising agency, with pharmaceutical or healthcare agency experience strongly preferred.
• Working knowledge of multichannel production across print, video and digital platforms.Experience with resourcing or traffic workflows.
• Proficiency in Smartsheet and Google Workspace; experience with tools such as Workfront, Asana or Resource Guru is a plus.
• Strong communication skills, with the confidence to challenge timelines or scope constructively and to escalate when needed.
• Financial aptitude and experience in campaign launch processes preferred

Preferred

• A passion for all things creative and advertising
• Resilience to keep going in a fast paced environment
• Strives for excellence
• Can do attitude
• Approachable and personable
• Builds rapport and is able to quickly establish excellent working relationships
• Team player

Benefits

• Medical, dental and vision coverage starting the first of the month after your hire date
• HSA and FSA options, including healthcare, dependent care and commuter accounts
• 401(k) with a dollar for dollar match up to 4%, 100% vested immediately
• Company paid basic life, AD&D and short term disability insurance
• Paid time off starting at 3 weeks, plus sick days (mental health days included) and 22.5 company holidays, including an extended July 4th break and a winter break over the holidays
• Two half day Fridays of your choice in the summer
• $50 monthly cell phone stipend
• Free Employee Assistance and Travel Assistance Programs
• Optional voluntary life, long term disability, AFLAC, legal and identity protection, and pet insurance discounts
• Employee discount programs