Responsibilities

• Acting as primary task master in the project management system: Enter new tasks with complete details after manager review, assign to team members, monitor progress, adjust timelines, and ensure on-time completion
• Overseeing day-to-day requests and requirements of the internal project management system and Malco Store, our sales collateral hub (operated by Taylor Corp.).
• Submitting/receiving purchase orders (POs), gathering printing quotes, and coordinating with vendors or 3PL providers for printing, production, storage, and shipping of marketing items
• Overseeing Malco Store inventory of marketing materials: monitor stock levels for all products, advise on reordering, generate ideas and source merchandise for collateral and launches, and report on orders/usage with insights and recommendations for sales and inventory decisions
• Assisting with 3PL invoicing, pricing, financial tracking, performance metrics, and generating basic reports on inventory, orders, and fulfillment efficiency
• Managing user accounts and access for the Malco Store; assisting in executing 3PL initiatives and rollouts
• Processing and fulfilling internal/external orders for promotional items, samples, collateral, and kitting (including in-house kitting and sales kitting resource coordination)
• Creating and maintaining Product Information Management/Digital Asset Management System (PIM/DAM) category folders for new portfolio products, auditing/reviewing files for visibility, tags, regions, and naming formats
• Maintaining and reviewing all product assets for accuracy; updating product data in PIM/DAM and the company website when portfolio changes occur
• Monitoring/reviewing digital asset uploads and downloads, meeting distribution deadlines, authorizing access, and converting PIM/DAM exports to client-preferred formats

Requirements

• Required: High School Diploma or GED
• 3–4 years of relevant experience
• Knowledge of shipping processes, USPS guidelines, and 3PL operations
• Product Information Management/Digital Asset Management System (PIM/DAM) platform knowledge
• Proficiency in Microsoft Suite (Outlook, Excel, Word, PowerPoint) and Acrobat DC
• Optional but preferred knowledge in Adobe InDesign, Illustrator, Premiere Pro, Photoshop
• Familiarity with web design/development (image storage and linking)

Preferred

• Preferred: Associate’s degree or Bachelors degree or equivalent coursework in business, marketing, customer service, or sales
• Optional but preferred knowledge in Adobe InDesign, Illustrator, Premiere Pro, Photoshop
• Familiarity with web design/development (image storage and linking)
• Excellent time management, organizational, communication, and project management skills
• Strong accuracy, mathematical skills, attention to detail, and quality/timeliness focus
• Strong interpersonal, written, and verbal communication skills
• Ability to work effectively as part of a team and independently with minimal supervision
• Comfortable with computers, record keeping, project management tools, and basic reporting/analytics

Benefits

• 401k with company matching.
• Medical, Dental & Vision Insurance
• Company paid life insurance and paid short-term disability.
• Paid time off