Marketing Coordinator

Responsibilities

• Participate in internal, client, vendor, and production calls as needed.
• Take detailed meeting notes and prepare clear recaps, action items, and follow-ups.
• Assist with scheduling meetings, maintaining project calendars, and tracking important deadlines.
• Maintain organized internal project folders, documents, contact lists, calendars, and resources.
• Create and update Excel spreadsheets, production trackers, timelines, budgets, vendor lists, shipping logs, and other organizational documents.
• Help ensure projects continue moving forward by tracking outstanding items, approvals, deliverables, and next steps.
• Support the planning and execution of brand activations, trade shows, pop-ups, influencer events, and other experiential programs.
• Assist with vendor research, outreach, quotes, coordination, and ongoing communication.
• Support procurement of event materials, including placing orders, sourcing supplies, coordinating shipments, tracking deliveries, and occasional supply runs.
• Coordinate the distribution and tracking of creative assets for internal and client review and approval.

Requirements

• 0–2 years of relevant experience or internships in marketing, events, experiential marketing, communications, PR, hospitality, production, or a related field.
• Bachelor’s degree preferred, but not required.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable working in Microsoft PowerPoint, Excel, Word, and Outlook .
• An eye for design and the ability to create clean, polished presentations; experience with Adobe Creative Suite, Canva, or similar programs is a plus.
• Strong interest in events, experiential marketing, entertainment, pop culture, social media, influencers, fashion, hospitality, and/or consumer brands.
• Resourceful and comfortable researching, sourcing, problem-solving, and figuring things out.
• Able to manage multiple projects, priorities, and deadlines simultaneously.
• Comfortable communicating professionally with clients, vendors, partners, and event staff.

Preferred

• An eye for design and the ability to create clean, polished presentations; experience with Adobe Creative Suite, Canva, or similar programs is a plus.

Benefits

• medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.