Marketing Coordinator

Responsibilities

• Support the coordination, preparation, and submission of responses to RFPs/RFQs and other internal and external marketing requests
• Ensure proposals and marketing materials meet branding guidelines and all documents are edited, proofread and visually polished
• Able to work efficiently in a heavy, deadline-driven environment, and collaboratively with team members and leadership when gathering required information for proposal submissions
• Draft, edit, and organize marketing qualifications (proposals, presentation decks, brochures, resumes, etc.), ensuring accuracy and adherence to our firm branding standards
• Proactively gather information for marketing requests while adapting to changing priorities and supporting team members and leadership
• Maintain and update proposal/marketing InDesign templates and supporting documents

Requirements

• Bachelor’s Degree from an accredited University or equivalent experience
• Provide samples of prior work experience
• Minimum 5 years of experience
• Demonstrated experience in proposal development, project coordination, or marketing roles, preferably within a professional services environment
• Advanced proficiency in Adobe InDesign is required
• Strong skills in Microsoft Office Suite and proposal management tools
• Exceptional writing, editing, and organizational skills with strong attention to detail
• Ability to support multiple projects simultaneously and meet tight deadlines
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

Preferred

• MEP/AEC industry experience is a plus
• Experience with Federal proposal process (SF330) a plus

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.