Field Marketing Event Coordinator

Responsibilities

• Plan and run events end to end : coordinate executive dinners, roadshows, partner events, customer events, and larger flagship moments, from first brief to post-event wrap-up
• Own the logistics : manage venues, catering, AV, travel, shipping, signage, and swag, and build run-of-show documents and checklists for every event
• Manage vendors and venues : source, negotiate with, and manage agencies and vendors, and hold them to budget and quality
• Track the budget : monitor spend against each event budget, manage invoices and POs, and flag overruns early
• Drive attendance : manage invitations, registration, and guest lists with Sales, Account Management, and Partnerships so the right accounts are in the room
• Be on site : run events on the ground, including some travel across the US and Canada
• Close the loop : capture attendance and lead data in Salesforce and our marketing automation platform, support timely follow-up with Sales, and report on event results
• Work with Creative and Content : brief event assets, signage, and collateral, and keep event messaging consistent with the brand
• Build the playbook : document processes, templates, and lessons learned so events get easier to run and repeat
• Support customer story and partner programs : help with events that showcase customers and partners

Requirements

• 3 to 5+ years in event coordination, event marketing, or event production, ideally in B2B SaaS or technology
• A track record of running events of different sizes, from small executive dinners to large conferences or trade shows
• Strong vendor and venue management skills, including negotiating quotes and managing contracts
• Comfort tracking budgets, invoices, and POs against event plans
• Excellent organization and attention to detail, with the ability to manage several events at once
• Clear, confident communication with Sales, Account Management, partners, and external vendors
• Experience with Salesforce and a marketing automation platform such as HubSpot or Marketo. Event platforms such as Cvent, Eventbrite, or Splash are a plus
• Calm and resourceful on site, with a bias for solving problems quickly
• Willingness to travel for events (roughly 20-30%, to be confirmed)
• A plus: experience with events in Canada, or a background in AI, voice, CCaaS, or telco

Preferred

• A plus: experience with events in Canada, or a background in AI, voice, CCaaS, or telco

Benefits

• Competitive salary package & benefits