Responsibilities

• Coordinate logistics for executive dinners, happy hours, conferences, meetups, customer events, and community activations
• Manage event timelines, run-of-shows, and planning documents
• Assist with venue sourcing, catering, rentals, entertainment, transportation, and vendor management
• Support on-site event execution, setup, registration, attendee experience, and breakdown
• Track budgets, invoices, contracts, and event expenses
• Occasional travel required for conferences, customer events, and community programs.
• Able to carry and lift 10 lbs of merch, marketing materials, and or event related items.
• Manage event registration platforms and attendee communications
• Coordinate guest lists, RSVPs, approvals, and waitlists
• Support attendee outreach and follow-up efforts

Requirements

• 2+ years of experience in event marketing, field marketing, community, or related fields
• Exceptional organizational and project management skills
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously with attention to detail
• Comfortable working evenings or occasional weekends during events
• Ability to lift and move event materials when needed

Preferred

• Preferred: Experience supporting conferences or trade shows
• Preferred: Experience managing executive dinners or VIP events
• Preferred: Familiarity with developer communities, startups, or B2B SaaS
• Preferred: Experience working with vendors, venues, and event budgets
• Proactively solves problems before they become issues
• Enjoys building relationships and creating welcoming environments
• Thrives in dynamic startup environments