Responsibilities

• Own and maintain a master project timeline and workback schedule across all 4 activations
• Coordinate with venue team on load-in windows, site logistics, and activation placement
• Manage vendor procurement and relationships: branded mobile bar/van, decor, signage, furniture, A/V
• Oversee production of all physical elements — signage, backdrop, branded collateral, props
• Source, brief, and confirm brand ambassador staffing (quantities TBD per event)
• Manage permitting, insurance, and compliance requirements in coordination with the venue
• Maintain a comprehensive run-of-show and venue contact sheet for each event
• Track budget actuals against estimates; flag variances to the CD proactively
• Coordinate shipping and storage logistics for all activation assets between events
• Liaise with client brand team on product inventory, sampling logistics, and giveaway quantities

Requirements

• 2-3+ years of experiential production, event management, or brand activation experience
• Proven track record managing multi-event or tour-style activations from pre-pro through strike
• Strong vendor management skills — you know how to source, negotiate, and hold people accountable
• Experience managing and briefing brand ambassador or event staff teams
• Highly organized with sharp attention to detail; comfortable building and owning timelines and run-of-shows
• Calm under pressure with strong problem-solving instincts in live event environments
• Excellent communicator — clear, direct, and proactive with all stakeholders
• San Diego-based strongly preferred; must be available locally for all 4 event dates

Nice To Have

• Experience with beverage brand activations, sampling, or licensed events
• Deep familiarity with the San Diego event market — existing venue relationships and local vendor network a major plus
• Experience working with mobile bar units, branded vehicles, or custom fabrication
• Proficiency in project management tools (Notion, Asana, Monday, Google Workspace, or similar)
• A network of reliable Southern California BA staffing resources