Event Coordinator

Responsibilities

• Support the successful delivery of assigned workstreams, ensuring alignment with event objectives, client expectations, and internal standards.
• Follow established agency processes, tools, and best practices to ensure consistent, high-quality execution across all workstreams.
• Coordinate and maintain clear, timely communication with internal teams, vendors, and partners via email, phone, and project tools.
• Assist in sourcing and managing vendors, ensuring deliverables are completed on time, within budget, and aligned with project specifications.
• Partner closely with Project and Workstream Leads, providing proactive updates and support to keep deliverables on track.
• Monitor and report on assigned tasks, regularly updating Leads on progress, risks, and proposed solutions.
• Escalate issues or exceptions as needed and maintain open communication with managers regarding challenges, priorities, and support needs.
• Contribute to a collaborative team environment by demonstrating a positive attitude, flexibility, and willingness to support team needs.
• Participate actively in team and project meetings, preparing materials as needed and ensuring follow-through on action items.
• Maintain confidentiality of all client, agency, and project information at all times.

Requirements

• 1 - 2 years of experience, preferably in the event management / hospitality fields
• Bachelor's Degree (B.A.) from four-year institution preferred

Benefits

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off