Events Specialist

Responsibilities

• Lead event planning and execution, including venue selection, vendor coordination, contract negotiations, catering, and on-site logistics.
• Manage invitations and announcements through Vuture and coordinate event-related website and social media postings.
• Prepare event proposals, manage budgets, track expenses, and process invoices.
• Coordinate event materials, including speaker biographies, name badges, signage, and promotional items.
• Partner with attorneys, Conference Services, and marketing colleagues to deliver well-organized events and exceptional client service.
• Work with the Market Intelligence and CRM teams to develop targeted invitation lists.
• Track attendance, coordinate follow-up, and report on event outcomes.
• Evaluate sponsorships, speaking opportunities, and third-party conferences.
• Support outside organizations hosting events in the firm’s offices.

Requirements

• A bachelor’s degree; marketing, business, communications, event management, or hospitality preferred.
• Five years of event planning experience, preferably in a law firm or professional services environment.
• Experience with Vuture, DealCloud, Zoom, and Cvent.
• Proficiency in Microsoft Word, Excel, PowerPoint, databases, and Adobe graphic and design applications.
• Strong communication skills and the ability to build relationships with colleagues, clients, and vendors.
• Excellent organization, attention to detail, and the ability to manage multiple events, deadlines, and budgets.
• Initiative, flexibility, and the ability to work independently and collaboratively.
• Occasional early mornings, evenings, weekends, and travel are required to support events.