Responsibilities

• Coordinate keynote and breakout planning and execution across key internal stakeholders, Samsara’s main production vendor and venue partners.
• Support content production by building timelines, scheduling rehearsals, sourcing vehicles and equipment, and managing exec schedules and internal/external speakers.
• Review venue contracts to ensure production needs are being met.
• Assist in managing expo production needs including coordinating details between internal stakeholders, vendors, and the venue.
• Oversee multiple events and programs with overlapping schedules.
• Bring energy, creativity, and new ideas to build a successful event experience.

Requirements

• 3+ years of experience in event management/production
• Bachelor’s degree or equivalent experience is required
• This role requires travel, candidates must be open to traveling 30% of the time.
• Proven ability to manage multiple programs simultaneously in a fast-paced environment, navigate shifting priorities, and consistently deliver against deadlines without compromising execution quality.
• Excellent project management and organizational skills, with exceptional attention to detail and the ability to build scalable processes, documentation, timelines, and operational frameworks.
• Experience using AI tools to work more efficiently

Preferred

• Strong communication, negotiation, and budget-management skills, with the ability to work across all levels of an organization
• Extraordinary attention to detail and able to run multiple concurrent project demands within established timelines
• Ability to work independently in an ambiguous and rapidly changing environment