Marketing Event and Administrative Coordinator (Temporary)

Responsibilities

• Event and trade show coordination
• - Manage remote logistics for events such as RE+, ACP CLEANPOWER and the Grid Integration Summit, including booth service orders for electrical, carpet and drayage, shipping and receiving coordination, ticket and badge orders, hotel room blocks and catering arrangements.
• - Maintain and track the calendar of industry conferences, trade shows, customer engagements and business development events.
• - Research event schedules, venue requirements, deadlines and vendor terms, and bring forward complete information without prompting.
• - Serve as the primary liaison with event organizers and vendors.
• - Coordinate customer meetings during conferences, and manage invitation lists, registrations and attendee tracking.
• Collateral, shipments and marketing warehouse
• - Coordinate booth collateral, display and equipment shipments with Marketing and the Sales teams.
• - Support and organize the marketing warehouse space, including quality control of booth materials and collateral.
• - Track and maintain inventory levels, and flag reorder needs to Marketing.

Requirements

• At least 3 years of experience coordinating corporate events, conferences, trade shows or similar programs.
• Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint, and with Adobe Acrobat.
• Strong organization, attention to detail and the ability to manage multiple deadlines.
• Strong written and verbal communication skills in English.
• Ability to work independently and as part of a team.
• A valid driver’s license and reliable transportation for local errands.

Preferred

• Experience with exhibitor logistics, booth service orders and shipping coordination.
• Experience with inventory or warehouse organization.
• Experience with Concur or a similar travel and expense system.
• Experience coordinating vendor contracts and event budgets.
• Experience in the renewable energy or technology industries.

Benefits

• Compensation: $28.85 to $36.00 per hour, dependent on experience and qualifications.
• Work Model: Hybrid, based in Rocklin, CA, onsite Tuesdays and Thursdays and as needed.
• Assignment length: Temporary, 12 months.
• Target start date: December 1, 2026.
• A collaborative and innovative work environment.