Events & Marketing Coordinator- B2B

Responsibilities

• Coordinate the operational lifecycle of assigned tradeshows and conferences, from initial planning and registration through onsite execution and post-event closeout.
• Own registration deadlines, exhibitor portals, show requirements, forms, badges, service orders, and other event deliverables; maintain clear status and escalate risks before deadlines are jeopardized.
• Coordinate booth logistics, including freight, shipping and tracking, storage, material handling, installation and dismantling, and return shipments.
• Order and confirm show services such as internet, electrical, furnishings, lead retrieval, and other booth or venue requirements; verify details against approved plans and budgets.
• Maintain accurate inventories and movement records for booth properties, signage, collateral, swag, and other branded assets across offices, storage locations, and event sites.
• Build and maintain detailed timelines, checklists, production schedules, staffing plans, and run-of-show documents; confirm owners, due dates, dependencies, and completion status.
• Prepare event materials and stakeholders for execution, checking quantities, specifications, shipping addresses, arrival dates, and onsite needs.
• Provide hands-on onsite support as needed, including travel, setup, troubleshooting, vendor coordination, and timely issue escalation.
• Support execution of field programs, roundtables, and proprietary events as business needs require.
• Coordinate day-to-day communication with show organizers, venues, general contractors, shipping providers, and other external partners.

Requirements

• Bachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.
• 3+ years of experience in event coordination, field marketing, or tradeshow management, preferably in a B2B environment.
• Demonstrated experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.
• Exceptional organizational skills and attention to detail, with a systematic approach to tracking multiple workstreams, dependencies, and deadlines.
• Strong follow-through and accountability; able to anticipate needs, catch inconsistencies, maintain accurate records, and close out details without repeated reminders.
• Able to manage multiple events and shifting priorities in a fast-paced, deadline-driven environment while remaining calm, responsive, and precise.
• Comfortable using AI-enabled tools to support work and eager to learn new applications; able to evaluate outputs critically, protect confidential information, and maintain accuracy.
• Proficiency with project management and event platforms such as Wrike, Cvent, Asana, or comparable tools; strong working knowledge of common office and collaboration software.
• Clear written and verbal communication skills, with the ability to coordinate collaboratively with internal stakeholders and external partners.
• Resourceful problem-solver who takes initiative, raises issues early, and knows when to resolve a detail independently or escalate it.

Benefits

• Health, Dental, and Vision Insurance
• 401(K)
• Flexible Time Off