Defense Conference & Event Coordinator - Marketing & Sponsorships

Responsibilities

• Support the planning, marketing, coordination, and execution of multi-day professional conferences supporting the defense community.
• Manage specific conference projects, coordinating deadlines, maintaining tracking systems, assisting with marketing, sponsor and exhibitor recruitment, data management, and ensuring assigned tasks are completed accurately and on time.
• Work independently on assigned responsibilities while collaborating closely with team members, speakers, sponsors, exhibitors, vendors, and other stakeholders.
• Timely responses to email, text messages, and calls are expected.

Requirements

• Department of War experience: Demonstrated professional experience supporting DoW organizations, military commands, defense agencies, defense contractors, or related government programs.
• Security clearance: Active Secret security clearance or higher.
• Conference management: Demonstrated experience managing the different aspects of professional, technical, government, military, or defense-related conferences or events.
• Maintain and update the conference milestone schedule, task trackers, and project timelines.
• Coordinate assigned arrangements for venues, hotels, catering, audiovisual services, printing, signage, supplies, and vendors.
• Track speaker invitations, abstract submissions, presentation deadlines, session assignments, and program materials.
• Assist with registration setup and processing, attendee communications, conference materials, and on-site logistics.
• Provide on-site support during conference setup and execution.
• Follow up with stakeholders to obtain information and ensure deadlines are met.
• Coordinate with government and military stakeholders while respecting applicable protocol, security, and information-handling requirements.

Benefits

• Benefits include a 401(k) retirement plan, health care coverage, general leave, and paid holidays, subject to eligibility.