Communications Professional-Limited Term (Events Coordinator)

Responsibilities

• Plans and coordinates assigned events, meetings, and special programs from concept through completion, ensuring alignment with goals and standards.
• Coordinates logistics such as venue reservations, catering, audiovisual needs, security, and room setups.
• Oversee event registration, invitations, and attendee communications to ensure strong participation.
• Prepares and maintains event records, databases, and schedules to track planning and execution details.
• Collaborates with colleagues, vendors, and campus partners to ensure smooth event delivery.
• Serve as on-site event coordination lead and support including check-in, attendee management, troubleshooting, and vendor coordination.
• Prepares event budgets, processes invoices, and maintains accurate financial records.
• Coordinates development of event communications and assists with the creation of promotional materials.
• Collects participant feedback, evaluates event effectiveness, and contributes to reporting outcomes.
• Perform other job-related duties as assigned.

Requirements

• Associate degree in related discipline or equivalent, related experience
• 2+ years of relevant experience
• Additional Preferred Qualifications
• Preferred Educational Qualifications
• Advanced certification may be preferred or required
• Bachelor's degree in related discipline or equivalent, related experience

Preferred

• Demonstrated experience coordinating events from initial planning through execution and post-event closeout.
• Strong experience managing event logistics, including venue reservations, room layouts, catering, audiovisual arrangements, registration, attendee check-in, and event-day operations.
• Experience coordinating vendors, managing service agreements, tracking orders and deliveries, and resolving vendor-related issues.
• Experience developing and monitoring event budgets, processing purchasing requests, tracking expenses, and managing catering and supply costs.
• Proven ability to manage multiple events and projects simultaneously while balancing competing priorities, deadlines, and changing requirements.
• Experience planning and executing in-person, virtual, and hybrid events.
• Strong problem-solving skills with the ability to anticipate logistical challenges, troubleshoot issues, and make timely decisions during live events.
• Experience working in a higher education environment, preferably with familiarity with Georgia Tech systems such as EMS, Engage, and Workday.