Company Description

Park Group Solutions specializes in delivering tailored marketing solutions to help businesses effectively reach their target audiences. By working closely with clients at every stage, the company ensures successful outcomes for marketing ventures. Through customized and innovative campaigns, Park Group Solutions combines creative strategies with a hands-on approach for measurable results. With a broad range of services, the company is dedicated to crafting impactful solutions that make a difference for its clients.

Role Description

• This is a full-time remote role for an Accounting Manager.

Location: Remote

Company: Park Group Solutions (PGS) / Perfect Pitch Productions (PPP)

Overview

We are seeking a highly organized and detail-driven Accounting Manager to oversee the full lifecycle of client billing, accounts receivable, accounts payable, month-end close and financial reporting across two related companies.

This role is responsible for managing vendor invoices, internal cost tracking, client invoicing, client payment tracking, accounts payable processing, credit card reconciliation, and intercompany billing, month-end closing processes and financial reporting. You will play a critical role in all of our accounting cycles and provide management with key information required for timely decision making.

Key Responsibilities

Vendor Invoice & Cost Management

• Collect and organize vendor invoices (Media vendors, call tracking platforms, direct mail vendors, and others)
• Follow up with vendors to obtain missing invoices
• Maintain organized, client-specific folders with all supporting documentation
• Intake and organize internal cost sheets, including:
• Paid social
• Video production
• Direct mail
• Email marketing
• Process and track “to-press” logs for TV, radio, and OTT campaigns

Client Billing & Invoicing

• Compile all vendor invoices, cost sheets, and media logs for monthly billing
• Create and send client invoices in QuickBooks
• Ensure all billable items are captured, including media, production, and pass-through costs
• Maintain accurate documentation supporting all invoices

Accounts Receivable (AR)

• Track incoming client payments (checks, ACH, credit cards)
• Apply payments to the correct invoices and maintain accurate records
• Monitor aging reports and follow up on outstanding balances
• Maintain and update client receivables tracking and payable lists
• Communicate with clients regarding past-due invoices

Accounts Payable (AP)

• Manage vendor payments across all platforms and partners
• Ensure vendors are paid accurately and on time
• Maintain clear records of all outgoing payments

Media Spend & Credit Card Reconciliation

• Reconcile multiple credit cards used for media buying and vendor payments
• Match media spend to vendor invoices and internal cost sheets
• Ensure all spend is accounted for and properly billed to clients
• Identify and resolve discrepancies

Intercompany Billing (PGS ↔ PPP)

• Manage monthly intercompany invoicing between our two related companies
• Maintain accurate records across two QuickBooks accounts
• Ensure proper allocation of costs and services between entities

Financial Tracking & Monthly Close

• Maintain accurate and organized financial records
• Reconcile all balance sheet accounts on a monthly basis and handle monthly close and provide required documentation to the accountant
• Ensure all financial data is accurate and up to date

Management Reporting & Weekly Reconciliation

• Participate in weekly meetings with leadership to review:
• Incoming payments
• Outstanding receivables
• Payment discrepancies
• Verify payment accuracy and ensure alignment across records
• Provide clear visibility into account status and cash flow
• Provide monthly financial statements once the close process is completed

Documentation & Communication

• Maintain structured folders for all billing and financial documentation
• Keep internal tracking documents updated and accurate
• Monitor shared inboxes and respond to or route financial inquiries

Qualifications

• 3+ years experience as a full charge bookkeeper with experience in billing, accounts receivable, accounts payable, monthly closes and financial reporting.
• Strong experience with QuickBooks (required)
• Highly detail-oriented and organized
• Ability to manage multiple clients, vendors, and accounts simultaneously
• Strong follow-up and communication skills
• Comfortable working independently in a remote environment

Bonus Experience

• Experience with Bill.com is a plus
• Marketing or advertising agency experience
• Media billing and reconciliation (TV, OTT, digital, direct mail)
• Intercompany accounting experience