Urban Outfitters Marketing Operations Coordinator at Urban Outfitters | Philadelphia, PA

Urban Outfitters Marketing Operations Coordinator

Philadelphia, PA (Unknown)

Salary Not AvailableEntry Level1+ years expFull time

Posted 4 months ago

Job Summary

Drive project management and Asana workflow for seasonal campaigns at Urban Outfitters, coordinating cross-functional teams and timely asset delivery.

Own intake/briefing, deadlines, and post-meeting follow-ups.
Must-have: 1–2 years in project management or marketing ops.
Standout: Process-driven, proactive communicator, and cross-functional liaison.

Job Description

Responsibilities

Project Management & Asana Administration
Workflow Architecture: Assist in setting up and maintaining the Asana project framework for all seasonal campaigns; adjust milestones and dependencies as timelines shift.
Request Management: Own the intake process for monthly marketing requests; ensure every brief is complete, clear, and actionable before it reaches the Design PM.
Deadline Accountability: Set weekly deadlines, send reminders, and follow-up as needed to ensure all team deliverables are met.
Documentation: Maintain distribution lists, attendee lists for recurring meetings, and support manager by ensuring all planning tools are updated in real-time.
Calendar Management: Assist, as needed, in booking key meetings once dates are determined and manage shifting attendee lists.
Cross-Functional Liaison: Alert all teams of important date changes and lead the follow-up process for outstanding information or action items.
Follow-ups: With direction from manager, assist in the post-meeting workflow by tracking down missing information and scheduling necessary breakout sessions.
Asset Coordination: Reach out to channel owners for promotional asset needs, enforcing strict deadlines for submission.
Quality Assurance: Serve as a "second set of eyes" on creative asset reviews; compare for accuracy against the brief and provide necessary edits.
Promo Support: Draft the fine print for all promotions, working closely with web production partners, and adjust as details change.

Requirements

1–2 years of experience in project management, marketing operations, or a similar coordinator role within a fast-paced marketing or creative agency environment.
Process-Driven: You find satisfaction in organization and have a "process-first" mindset.
Proactive Communicator and Collaborator: You are a "polite enforcer" who isn't afraid to follow up frequently to keep projects on track. You enjoy working with teams across various departments.
Detail-Oriented: You have a sharp eye for QA and can spot a typo or a missing requirement.
Technical Proficiency: Experience with Asana (or similar project management tools), Google Workspace, Zoom is highly preferred.

Preferred

Experience with Asana (or similar project management tools)
Google Workspace
Zoom

Benefits

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status.
Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more!
For additional information visit www.urbn.com/work-with-us/benefits

Urban Outfitters

3.5 Glassdoor

Urban Outfitters is a global lifestyle brand dedicated to fueling the next generation’s individuality through a unique blend of product, creativity, music, and youth culture. Founded in 1970 in a small space across from the University of Pennsylvania, Urban Outfitters now operates over 200 stores across the United States, Canada, and Europe, alongside a dynamic digital presence. Empowering bold self-expression, Urban Outfitters leads with its distinctive designs and curated selection of women’s, men’s, accessories, and home products, and best-in-class brand partnerships. For more information, visit Urban Outfitters at www.urbanoutfitters.com.

Philadelphia, Pennsylvania, USA

7.8K employees (873 in marketing)

www.urbn.com/work-with-us

60% recommend to a friend

51% CEO approval