Temporary Part-Time Events Coordinator, Delish + House Beautiful

Responsibilities

• Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events.
• Coordinate with the operations team to identify and secure the right spaces for each event.
• Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation.
• Serve as a warm, reliable point of contact for clients, answering questions, sharing updates, and keeping plans moving forward.
• Anticipate event needs, identify potential challenges, and proactively address details to help ensure successful execution.
• Support the preparation and execution of event contracts while keeping paperwork organized and moving toward completion.
• Track invoices and follow up with clients and internal teams to help ensure payments are received on time.
• Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed.

Requirements

• 2+ years of experience in events, hospitality, client services, or a related field, or equivalent experience.
• Exceptional organizational skills and the ability to keep multiple projects, deadlines, and details moving at once.
• Warm, polished communication skills and confidence working directly with clients and internal partners.
• A proactive, can-do approach with the ability to anticipate needs and jump in wherever support is needed.
• Strong attention to detail and an instinct for the thoughtful touches that make events feel smooth and memorable.
• Reliable follow-through, sound judgment, and a willingness to get into the details when the job calls for it.
• Comfort working in a fast-paced environment where priorities may shift and hands-on support is sometimes required.
• Ability to work in the office four days per week, with flexibility to support event setup and cleanup as needed.