Responsibilities

• Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
• Arrange and coordinate travel for the Talent Manager and/or their talent
• Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
• Attend and/or lead kick off calls
• Attend events/set visits with talent
• Update decks, presentations, and case studies
• Prepare and submit proposals decks in a timely and efficient manner
• Input all campaign details into accounting/tracker system as necessary
• Work with the finance department and finance software to ensure invoices are submitted accurately and on time
• Build relationships with brands and agencies in an effort to secure new business

Requirements

• 2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
• 2-4 years of project management experience
• Strong written, verbal, and visual presentation communication skills
• Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability
• Ability to work efficiently in a fast-paced environment with a high-volume email/workload
• Proactive, organized, and detail-oriented work style
• Ability to work against deadlines
• A passion for social media and an interest in developing talent relationships
• Knowledge of AI platforms, and how to use them to create systems and work efficiently

Preferred

• Previous talent agency or related industry
• Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.
• Knowledge of Google Analytics
• QuickBase experience
• Traffic analysis tools experience (ex. CreatorIQ, Social Rank)
• A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology