Senior Marketing Coordinator

Responsibilities

• Proposal Development and Management: Independently lead and manage proposal and qualification efforts from kickoff through submission. Interpret RFP requirements, develop and proactively manage proposal schedules and task assignments, coordinate with technical teams and subconsultants, and oversee content development, document production, quality control, and final submission. Prepare and maintain resumes, project descriptions, statements of qualifications (SOQs), SF330s, and other proposal-related materials.
• Pursuit Strategy and Positioning: Collaborate with technical staff, project managers, and leadership to develop compelling, client-focused messaging, win themes, and differentiators that strengthen GEI's competitive position and support successful pursuits.
• Business Development Support: Support regional growth initiatives through opportunity identification and tracking, market research, capture planning, and interview preparation. Work collaboratively with seller-doers and leadership to identify opportunities and strengthen client relationships.
• Marketing Database Management: Maintain accurate and current information within GEI's CRM and marketing databases, including opportunities, clients, projects, personnel, and other relevant marketing information.
• Events and Professional Engagement: Assist with the planning and execution of conferences, seminars, client events, and other marketing initiatives. Actively participate in professional organizations and industry events to build relationships, expand market knowledge, and support GEI's visibility.
• Public Procurement Support: Support public-sector pursuits through an understanding of procurement processes, solicitation requirements, and compliance standards.
• Continuous Improvement and Innovation: Proactively identify opportunities to enhance marketing processes, proposal quality, and team efficiency. Embrace new technologies, tools, and best practices to support continuous improvement.
• Team Collaboration and Development: Contribute to a collaborative marketing environment by sharing knowledge, ideas, and best practices with colleagues across the East Region and broader GEI marketing organization.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Marketing, Business, Communications, English, Journalism, or a related field preferred.
• Five to ten years of marketing experience in the Architecture, Engineering, and Construction (AEC) industry, with demonstrated experience leading and developing proposals and qualifications packages. More experienced professionals are encouraged to apply.
• Demonstrated ability to independently manage multiple, complex, deadline-driven proposals from kickoff through submission.
• Excellent written and verbal communication skills, including strong editing, proofreading, and content development abilities.
• Strong organizational, project management, and time management skills, with exceptional attention to detail and the ability to balance competing priorities.
• Ability to think strategically and contribute to proposal positioning, win themes, and client-focused messaging while maintaining a high standard of quality in document development and production.
• Strong interpersonal and collaboration skills, with the ability to build effective working relationships with technical professionals, leadership, and marketing colleagues.
• Self-motivated, proactive, and resourceful, with the ability to anticipate challenges, solve problems independently, and take initiative in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel, and Adobe InDesign. Working knowledge of Adobe Creative Cloud applications and CRM systems.
• Familiarity with public-sector procurement processes, including RFP requirements, SOQs, and SF330 submissions.

Benefits

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $85,000.00 – $100,000.00/year
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program