Senior Marketing and Client Services Coordinator | Occupier Services Bay Area

Responsibilities

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create visually compelling, professional materials that support brokers and their clients.
• Manage presentation and marketing projects from start to finish, coordinating with brokers to understand needs, manage timelines, and deliver high-quality work on deadline.
• Gather and organize market, property, and research information to support tenant representation presentations, surveys, and client deliverables.
• Create and update maps, charts, graphics, and other visual aids to clearly communicate information.
• Proofread and review materials for accuracy, consistency, grammar, formatting, and overall visual quality.
• Partner closely with brokers to manage multiple projects and priorities, proactively tracking deadlines and following through on deliverables.
• Provide a professional, responsive experience when supporting clients, brokers, and internal partners.
• Serve as the primary onsite Client Services resource, providing day-to-day support including coordinating meetings, arranging client lunches, printing and binding materials, and preparing meeting rooms and presentation materials.
• Provide additional administrative and project support to the brokerage team as needed.

Requirements

• Bachelor’s degree, preferably in Marketing, Graphic Design, Business, Real Estate, or a related field.
• Minimum of 3 years of experience in a related marketing, graphics, presentation, or client services role preferred.
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills. An interest in utilizing AI would be advantageous.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Commercial real estate or professional-services experience is an asset.