Responsibilities

• Develop, track, and manage marketing and communications project budgets, ensuring alignment with organizational priorities and fiscal constraints
• Establish and maintain project management standards, templates, and workflows in Asana across the Marketing and Communications team
• Own project intake, prioritization, and capacity planning processes
• Partner with internal stakeholders to strategically develop efficient project plans, resource assignments, estimates and project timelines for funded deliverables by monitoring and evaluating project plans, tasks, resources, deadlines, and any post-project needs
• Lead resource planning and allocation across concurrent projects and workstreams
• Identify and onboard external vendors and contractors, partnering with stakeholders to define scope, establish engagement requirements, and align external expertise with Marketing and Communications initiatives
• Manage relationships with agency partners, freelancers, and other external resources, serving as the primary point of contact to ensure alignment, effective communication, and seamless coordination across engagements
• Negotiate contracts, scopes of work, and service agreements in partnership with contracts and finance
• Review and process vendor invoices, track external resource spend, and reconcile expenses against project budgets to support accurate financial management and forecasting
• Maintain an accurate, centralized roster of active freelancers, contractors, and other external resources to support resource planning, project staffing, and vendor management

Requirements

• You bring a strong track record of leading complex, multi-stakeholder projects from planning through execution, with the ability to create structure and efficiency in fast-moving, matrixed environments , preferably with experience supporting Marketing and Communications initiatives
• New hires at the Senior Manager level at JFF typically bring 5–8+ years of relevant professional experience, including experience gained through full-time, part-time, internship, and/or freelance roles
• You establish project-management guardrails, align resources and expertise to project needs, and develop effective vendor and contract workflows
• You are comfortable navigating ambiguity and brainstorming creative solutions to challenges as they arise
• You are highly organized and have a strong instinct for building systems that improve reliability, clarity, communication, and follow-through
• You have strong written and verbal communication skil l s and are comfortable with building relationships and managing communications with external partners, especially freelancers and vendors
• You are comfortable facilitating meetings, coordinating agendas and action steps, and helping teams use meeting time efficiently and stay focused on outcomes
• You are comfortable learning and navigating multiple technology systems in parallel, including platforms such as Asana, Salesforce, SharePoint, Outlook, Teams , and related project management and collaboration tools
• You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own
• You are energized by stewarding JFF’s inclusion, belonging, and well-being values and practices within your day-to-day work, including embracing and celebrating the differences that each individual brings to JFF

Benefits

• At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.
• JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.