Public Relations & Marketing Assistant

Responsibilities

• Coordinate day-to-day administrative activities for the Marketing and Communications department, including scheduling, meeting preparation, file organization, correspondence and follow-up on action items.
• Maintain campaign calendars, project trackers and request logs; collect information and assets from program teams, monitor deadlines and provide timely status updates.
• Assist with the production and distribution of marketing and public relations materials, including email campaigns, newsletters, flyers, presentations, press materials and digital assets.
• Update and maintain website content, event listings and program information through the content management system; check links, formatting, accessibility and accuracy before publication.
• Support social media scheduling, caption drafting, asset preparation, community monitoring and basic performance reporting, subject to departmental review and approval.
• Capture and organize event and program photography, short-form video and B-roll; assist with basic editing, file labeling, permissions and maintaining the digital asset library.
• Provide logistical and communications support for organizational events, including invitations, registration lists, signage, vendor coordination, on-site setup and post-event follow-up.
• Assist with department budget administration by organizing invoices, purchase requests, vendor records and expense trackers; flag discrepancies and pending approvals to the supervisor.
• Proofread and quality-check communications for accuracy, brand consistency, grammar, links and correct program details before routing for approval.
• Coordinate with staff across Greenwich House to gather updates, respond to routine marketing support requests and ensure requests reach the appropriate team member.

Requirements

• Strong organizational skills, attention to detail and ability to manage competing priorities and deadlines.
• Clear written and verbal communication skills, sound judgment and a service-oriented, collaborative approach.
• Comfort with Microsoft Office and willingness to learn content management, email marketing, social media and project tracking tools.
• Interest in nonprofit communications, digital content, photography and video; related work, volunteer or academic experience is welcome.
• Ability to proofread accurately, handle sensitive information appropriately and work occasional events outside standard hours.

Benefits

• Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.