Proposal & Marketing Coordinator

Responsibilities

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Requirements

• 2-5+ years of experience in proposal and marketing coordination
• Effective writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism
• Exceptional attention to detail and a commitment to quality
• Strong work ethic and commitment to excellence
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Eagerness to learn and develop skills in graphic design, writing, and template management
• Please include a portfolio demonstrating your document design capabilities as a link or attachment with your application. Academic, freelance, and personal work welcome.

Preferred

• Experience with Deltek VantagePoint or other ERP preferred, but not required
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment
• Willingness to learn and apply AI-assisted tools
• Experience within the AEC industry is preferred, but not required

Benefits

• Medical, Dental, Vision, Life and Disability Insurance.
• 401(k) Plan with matching and profit sharing.
• Flexible Spending Accounts.
• Commuter Benefits.
• Paid Vacation, holidays and sick leave.
• 8 weeks of Paid Parental Leave.
• Mentoring and Career Development programs.
• Research and Development group participation, and more.
• Full information about the benefits we offer can be found by visiting our careers page.