Drive proposal development and marketing coordination for ESA's environmental projects.

• Own coordination and production of multidisciplinary proposals, qualifications packages, and marketing materials in collaboration with technical teams.
• Must-have: At least two years of professional experience in proposal development or marketing, with strong Microsoft Office and Deltek CRM experience.
• Standout: InDesign experience and ability to translate technical information into clear messaging.

Responsibilities

• Coordinating and producing multidisciplinary proposals, qualifications packages, and marketing materials in collaboration with technical teams.
• Ensuring proposals are accurate, compliant, visually compelling, and delivered on schedule.
• Supporting the pursuit and client management process, including receiving, reviewing, and distributing marketing leads and opportunities.
• Assisting with data collection and records management for proposals, projects, personnel, clients, and teaming partners using ESA’s CRM system.
• Maintaining and updating internal qualifications, resumes, and project experience libraries.
• Assisting with teaming partner coordination, including working with prime and subconsultants during pursuits.
• Supporting short-list interview preparation, including development of presentation materials and coordination of rehearsal sessions.
• Participating in regional marketing and business development meetings, supporting opportunity tracking and identifying cross-disciplinary or cross-regional opportunities.
• Assisting with strategic marketing initiatives, including conferences, events, and targeted outreach activities.
• Other Ad Hoc tasks as needed

Requirements

• At least two years of professional experience, preferably supporting proposal development or marketing in Florida
• Strong preference for candidates with 5+ years of experience
• Proficient in Microsoft Office (Word, PowerPoint, Excel)
• Experience using Adobe Creative Suite, particularly InDesign; familiarity with Photoshop and Illustrator is a plus
• Experience working with CRM systems, preferably Deltek (Vision or Vantagepoint)
• Associate degree in Marketing, Journalism, Communications, English, or a related field; Bachelor’s degree is preferred but not required; additional relevant experience may be considered in lieu of degree
• Experience in the A/E/C or environmental consulting industry is highly preferred but not required
• Located in or willing to be based in Tampa or Orlando; role based in Tampa or Orlando with office presence as needed
• Ability to translate technical information into clear and compelling messaging
• Strong writing, editing, and communication skills
• Ability to work with a team of planners, engineers, scientists, biologists, and designers passionate about sustainability

Preferred

• Bachelor’s degree is preferred but not required; additional relevant experience may be considered in lieu of degree
• Experience in the A/E/C or environmental consulting industry is highly preferred but not required
• Familiarity with Photoshop and Illustrator is a plus
• InDesign experience is preferred (Adobe Creative Suite)
• Experience with CRM systems, preferably Deltek (Vision or Vantagepoint)

Benefits

• medical, dental, and vision insurance (paid at 70% for you AND your family)
• annual allocations of company share through our ESOP
• a 401(k) plan with company match
• paid vacation, sick leave, and holidays
• tuition reimbursement
• professional development bonuses
• attendance at conferences