Project Manager & Communications Specialist

Responsibilities

• Project Management: Serve as Marketing’s Project Manager for work across all Hope departments; including: Development; Recruiting & Admissions; Academics / school-wide events; Process marketing project requests and clarify objectives, timelines and deliverables; Build and maintain project plans, timelines, task lists, and deliverables for assigned projects; Use Basecamp or the department's designated project-management software.
• Recruiting & Admissions Project Management: Serve as Marketing’s lead with Recruiting & Admissions department; Manage Recruiting-related projects, lead meetings, drive decisions, optimize marketing effectiveness and manage all Recruiting-related marketing projects; hold Recruiting team accountable to meet deadlines and deliverables; Support the Manager of Marketing, Design and Brand in keeping enrollment marketing initiatives aligned with broader marketing strategy.
• Communications & Messaging: Plan, write, and coordinate clear, engaging and mission-aligned communications for Hope Academy, including: Hope Happenings; Family communications; Key all-staff communications; Event communications; Develop communication plans for major initiatives, determining appropriate audiences, messages, channels, timing, and frequency; Work with school leaders and departments to gather information and translate it into clear, audience-appropriate communications; Coordinate translation and multilingual communications as needed; Maintain communication calendars and establish strategic communication rhythms.
• Events & Communications: Provide project-management and communications support for Development and school-wide events and initiatives; Coordinate marketing deliverables for events; Help establish and maintain a consistent process for Marketing's involvement in events.
• Family Loyalty & Engagement: Help execute the family loyalty and engagement plan to strengthen families' connection to Hope Academy and increase their sense of belonging, trust, and investment in the school community; Identify and write stories, moments, celebrations, student experiences, parent voices, and other content.
• Staff Engagement & Internal Communications: Help execute the staff loyalty and engagement marketing plan focusing on content that reminds staff of the mission and impact of their work; Cultivate and write stories of student impact, staff excellence, answered prayers, community impact, and other moments that inspire and encourage employees; Help establish clear distinctions between information that staff need to know and content that helps staff feel connected, inspired, and invested.
• Collateral & Print Management: Serve as the primary coordinator for collateral requests and production needs; Maintain an organized inventory of current collateral and identify when materials need to be updated, reordered, or retired; Coordinate with the Manager of Marketing, Design and Brand on creative direction, design, and brand standards; Prepare final files and coordinate production with print vendors; Manage print production timelines, proofs, quantities, shipping, and delivery.

Requirements

• Bachelor's degree with 2-4 years experience in communications, marketing, public relations, journalism, project management, or a related field preferred.
• Demonstrated experience managing multiple projects with competing priorities and deadlines.
• Strong organizational, writing, editing, and proofreading skills.
• Excellent organizational and follow-through skills.
• Strong interpersonal, communication and relationship-building skills.
• Experience coordinating print production and working with vendors preferred.
• Proficiency with Basecamp or another project-management platform is required.
• Strong proficiency with Microsoft Office, Google Workspace, or comparable productivity tools.
• Ability to learn and effectively use new technology and organizational systems.
• Strong attention to detail without losing sight of the larger purpose and strategic objective.

Preferred

• Bachelor's degree with 2-4 years experience in communications, marketing, public relations, journalism, project management, or a related field preferred.
• Experience coordinating print production and working with vendors preferred.