Responsibilities

• Own end-to-end event planning and execution across campus, supplier, and company programs, from scoping and budgeting through day-of delivery.
• Manage a portfolio of events ranging from leadership gatherings to large-scale programs with 2,000+ attendees.
• Coordinate annual team member recognition programs, including nominations, creative production, and ceremony execution.
• Own vendor sourcing, contracts, invoicing, and budget tracking across all events.
• Leverage AI tools to support project management, budgeting, and planning workflows
• Partner with creative, design, and communications teams on event branding and materials; ability to self-design is a plus
• Support the Event Director across programs and provide operational coverage as needed.
• Identify and implement process improvements to increase event quality and efficiency.

Requirements

• 2-4 years of experience in event planning, event coordination, or program management.
• Experience managing multiple concurrent projects with competing deadlines.
• Experience managing vendor relationships, contracts, and budgets.
• Proficiency in Microsoft Office Suite and project management and surveying tools (e.g., Smartsheet).

Preferred

• Experience planning events in a corporate, retail, or hospitality environment.
• Familiarity with Amazon systems and procurement processes.
• Strong written communication skills.
• Demonstrated ability to operate independently in a fast-paced environment with shifting priorities.

Benefits

• comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching, paid time off, and parental leave