Production Coordinator

Responsibilities

• Creative Development & Presentations: Support the team in developing client-facing presentations, including researching ideas, sourcing compelling visuals, writing concise concept descriptions, and building polished PowerPoint/Google decks that help bring ideas to life.
• Research & Inspiration: Stay curious and informed about experiential marketing trends, emerging technologies, pop culture, and innovative brand activations. Proactively share inspiration, new ideas, and opportunities with the team.
• Production Support: Assist Producers with day-to-day project needs across multiple accounts, including organizing project details, tracking deliverables, updating timelines, and supporting event logistics.
• Vendor Research & Outreach: Research potential vendors, venues, production partners, and unique resources. Build confidence in initiating outreach, gathering information, requesting quotes, and communicating professionally with external partners.
• Concepting & Brainstorming: Participate in team brainstorms and contribute fresh ideas, creative solutions, and thoughtful research to help develop engaging brand experiences.
• Project Organization: Help maintain accurate project documentation, meeting notes, status updates, and internal trackers to keep teams organized and informed.
• Cross-Functional Collaboration: Work alongside other IMPACT pillars like Print, Studio, Creative Strategy, as well as internal Account teams, gaining exposure to the various disciplines involved in bringing experiential campaigns to market.
• Event Execution: Support onsite activations, installations, site visits, and event logistics as needed, gaining firsthand experience in how concepts come to life.
• Problem-Solving & Adaptability: Approach challenges with a positive, solutions-oriented mindset, knowing when to ask questions, seek guidance, and take initiative.
• Professional Growth: Actively seek opportunities to learn from experienced team members, build industry knowledge, strengthen production skills, and take on increasing responsibility over time.

Requirements

• Bachelor’s Degree or equivalent experience in work field
• 1-2+ years’ experiential marketing, events, production, advertising, or a related field. Relevant internships and hands-on experience are welcome.
• Strong PowerPoint skills with an eye for visual storytelling, presentation layout, and detail.
• Strong research skills and the ability to turn information, inspiration, and ideas into organized, actionable content.
• Excellent written and verbal communication skills, with a willingness to develop confidence in vendor outreach and professional relationship-building.
• Highly organized, detail-oriented, and comfortable juggling multiple assignments and shifting priorities.
• Proactive, resourceful, and eager to take initiative while knowing when to ask for guidance.
• Comfortable working with Microsoft Office, including PowerPoint, Excel, and Outlook.
• A collaborative team player with a positive attitude, strong work ethic, and enthusiasm for learning.
• Genuine interest in brands, pop culture, live experiences, and creative marketing.

Preferred

• Previous internship or entry-level experience at an agency, event production company, or within experiential marketing.
• Familiarity with Canva, Adobe Creative Suite, or other creative presentation tools.
• Exposure to vendor sourcing, event logistics, or production processes.
• Experience developing research, mood boards, or presentations to support creative concepts.