Production Coordinator

Department: Production

Reports To: Production Director
Location: Hybrid (3 days in-office in Culver City / 2 days remote)

 

About Us

Infinity Marketing Team (IMT) is an award-winning experiential marketing agency delivering

high-impact events, tours, and brand activations for top-tier clients. We specialize in

everything from stunning international conferences to buzz-worthy mobile marketing

experiences. We Create. We Implement. We Show Results.

Who We Want

We’re seeking a Production Coordinator who’s detail-obsessed, deadline-driven, and thrives

in fast-paced environments. You’re proactive, organized, and have a natural ability to keep

things moving behind the scenes—on budget and on time. You don’t just support projects—

you own your lane and contribute to the whole

 

Top Qualities

• Project Management & Budget Support
• Own smaller projects end-to-end while simultaneously supporting senior leads on larger activations
• Bring solutions to the table when flagging issues or pain points
• Build meeting agendas and recap notes promptly (within 24 and 2 hours, respectively)
• Set up and maintain project docs independently (Google Drive, Workbacks, Task Lists, Vendor Trackers)
• Use tools like Monday.com and Slack to track progress and timelines
• Creates POs, submits and tracks invoices, and ensures accurate expense coding with minimal oversight
• Support team members with expense reports as needed

Additional Responsibilities

• Sources and coordinates vendors across categories: furniture, fabrication, uniforms, crafty, and more, while managing their briefs, deliverables, and payments independently
• Assist in managing physical and digital assets across multiple markets
• Independently handle elements like:
• Premiums & rentals
• Brand ambassadors & uniforms
• Hotel blocks, travel itineraries, registration
• Talent vetting, MiFis, F&B, shipping

Qualifications

• Bachelor’s Degree preferred
• Excellent communication, writing, and time-management skills
• Highly organized, self-motivated, and adaptable
• Proficient in Google & Microsoft Suites
• Experience with project management tools is a plus (e.g. Monday.com)
• Willingness to travel up to 50% and work evenings/weekends when needed