About the Company:

At Adquadrant, we help consumer brands grow profitably by bringing media, creative, and measurement together with AI.

Our model is built on a simple idea: marketing should be managed like growth capital. We focus on contribution margin, not vanity metrics, and design strategies where technology and human expertise work side by side. The result is an operating system for growth that gives brands clarity, efficiency, and creative that actually performs.

Our strongest alliances are with Google and Meta, where we collaborate directly on AI, measurement, and commerce innovation to give our clients first-mover advantage. We are one of the few U.S. agencies with dual-badged status at TikTok, both as a Marketing Partner and a TikTok Shop Partner, which means our clients gain access to programs and capabilities before they reach the broader market. We also maintain active partnerships with Snap, Pinterest, and other emerging platforms, ensuring brands we work with benefit from priority support, exclusive insights, and opportunities their competitors don’t see. If you want to architect the future of performance marketing, you belong here.

About the Role: We run a profitable, fast-moving digital marketing and e-commerce agency built on modern tools and an AI-first mindset. This is not a coordination role — it’s an ownership role. You’ll work directly with leadership and operate with genuine autonomy across key functions: owning vendor relationships, managing our operational tool stack, and making independent decisions that directly affect how the business runs day-to-day while keeping our founders organized.

Responsibilities:

Vendor Relationship Management

• Serve as the primary decision-maker for day-to-day vendor relationships, independently managing communications, issue resolution, and performance expectations
• Evaluate vendor proposals and independently approve engagements and purchases up to an established dollar threshold
• Negotiate routine contract terms, pricing adjustments, and service agreements within delegated authority
• Assess vendor performance against defined SLAs and make independent decisions to continue, escalate, or transition vendor relationships
• Maintain vendor documentation, contracts, and compliance records; escalate material contract decisions to leadership

Operational Systems Ownership

• Evaluate new tools and platforms, make adoption recommendations to leadership, and independently manage implementation and onboarding
• Troubleshoot system issues and independently determine whether to resolve internally or escalate to vendors
• Assess technology needs and propose solutions aligned with business objectives

Process Design & Operational Improvement

• Independently analyze current workflows to identify inefficiencies and design improved processes without step-by-step direction
• Author, own, and maintain SOPs, process documentation, and training materials — exercising judgment on structure, scope, and content
• Make independent decisions on how operational processes should be sequenced, resourced, and executed
• Identify operational risks and proactively implement corrective measures within scope of authority
• Establish quality control checkpoints and independently evaluate whether operational output meets standards

Financial & Administrative Authority

• Monitor operational budgets, flag variances, and make independent decisions on routine expenditures
• Manage procurement decisions for supplies, tools, and services within approved thresholds

Executive & Cross-Functional Support

• Exercise independent judgment in prioritizing and routing communications between departments, vendors, and clients
• Manage executive calendar and scheduling with authority to make commitment decisions on behalf of leadership for routine matters
• Prepare agendas, briefing materials, and status reports — synthesizing information and making editorial judgments about what leadership needs to know
• Coordinate internal meetings, events, and trainings, independently managing logistics from planning through execution
• Assist founders with personal scheduling, appointments, and ad hoc personal needs requiring discretion and proactive follow-through
• Support the GTM efforts and activities with regard to the business development team

People Operations Support

• Independently manage candidate scheduling and screening logistics for open roles
• Support HR and compliance documentation with discretion and accuracy

Qualifications:

• Must be based in Orange County, California
• Background supporting a founder or C-suite executive with delegated decision-making authority
• 3+ years of experience in operations, administrative management, executive assistant, or a similar role with demonstrated independent responsibility
• Proven track record of owning functional areas and making decisions without constant supervision
• Experience managing vendor relationships including negotiation, performance management, and contract coordination
• Demonstrated ability to design and improve operational processes, not just execute them
• Strong judgment — knows when to act independently vs. when to escalate
• Proficiency with Google Workspace; experience administering operational tools and platforms
• Comfortable using AI tools (ChatGPT, Claude, etc.) to accelerate research and operational work
• Experience in a digital marketing, e-commerce, or agency environment is preferred
• Hands-on administration of CRM or project management platforms (Asana, Monday.com, HubSpot, Notion, etc.)
• Exposure to TikTok Shop, Meta Ads, or social commerce operations is preferred
• Experience authoring SOPs, process documentation, or operational playbooks from scratch

Benefits and Culture:

• Our people come first. No jerks. No egos. Just people who work hard and enjoy winning as a team.
• Base Salary Range: $71,000K–$80,000K per year, commensurate with experience, skills, and qualifications. Final compensation will be determined based on a variety of factors including relevant experience, depth of expertise, and business need.
• Excellent medical, dental, vision, and life insurance benefits
• 401K with company match
• Flexible PTO and Paid Company Holidays
• $300 annual home office stipend
• $30 monthly internet stipend
• A culture that rewards accountability, revolutionary thinking, and resilience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.