Media Operations Project Manager

Responsibilities

• Establish, document, and scale best-in-class operational processes for seamless campaign delivery.
• Bridge communication and streamline workflows across Media, Finance, Account Service, and Project Management teams.
• Continually review and refine agency timelines, workflows, and status tracking to keep efficiency high.
• Own end-to-end monthly billing, actualization, and financial reconciliation processes.
• Serve as the go-to expert for media billing inquiries, resolving discrepancies alongside vendors, account teams, and Media Planners.
• Assist with quality-checking Insertion Orders (IOs), media documents, and overall campaign financial reporting.
• Supervise campaign trafficking, matching media plans to buys with total accuracy.
• Maintain data integrity by ensuring standardized naming conventions, tracking parameters (UTMs), and tagging architecture.
• Direct and evaluate external/white-label partner workflows to optimize campaign pacing, performance, and execution.

Requirements

• Experience: 3–5+ years in dedicated project management required;
• Financial Acumen: Proven mastery in tracking high-volume media budgets, reconciling vendor invoices, and managing complex billing cycles.
• Technical Savvy: Hands-on expertise with media buying/planning software, project management tools, and asset tracking/tagging frameworks.
• Industry Mastery: Deep, end-to-end understanding of all paid media channels.
• Core Skills: Stellar problem-solving ability, sharp written/verbal communication, and an unmatched attention to detail.

Preferred

• 8-10+ years in media operations or media planning preferred
• Supervisory experience a plus