Responsibilities

• Own and administer the full HubSpot instance (Sales Professional license), including contact and company records, deal pipelines, lifecycle stages, and user permissions.
• Build, test, and maintain automated workflows for lead nurturing, internal notifications, task assignment, and follow-up sequences.
• Configure and manage lead routing rules, lifecycle stage transitions, and MQL/SQL handoff logic.
• Design and deploy segmented email campaigns and drip sequences, from list build to send to performance analysis.
• Build and maintain dashboards and custom reports that give sales, marketing, and leadership accurate visibility into pipeline health, campaign performance, and lead quality.
• Audit the existing HubSpot instance regularly to maintain data hygiene: deduplicate records, standardize properties, and enforce data entry standards.
• Build and maintain the bidirectional data sync between HubSpot and Workamajig using Zapier - ensuring deal and project data stays current in both systems.
• Configure and manage the Seamless.AI integration with HubSpot, including field mapping, deduplication rules, and data quality thresholds to prevent contact database degradation.
• Manage the WordPress-to-HubSpot connection via Gravity Forms, ensuring all web forms capture, route, and attribute correctly within HubSpot.
• Oversee the LinkedIn Ads integration with HubSpot, verifying conversion tracking, audience syncing, and attribution accuracy.

Requirements

• 2–3 years of hands-on experience in a marketing operations, marketing technology, or revenue operations role
• Advanced proficiency with HubSpot CRM: specifically Sales Hub workflows, contact/company properties, lists, pipelines, sequences, dashboards, and reporting
• HubSpot Marketing Software or Inbound Certification strongly preferred
• Demonstrated experience building integrations between marketing/sales tools using Zapier, native connectors, or similar middleware
• Experience managing and importing data from a sales intelligence platform (Seamless.AI, ZoomInfo, Apollo, or equivalent) with attention to data quality and deduplication
• Strong attention to detail and a systematic approach to diagnosing and resolving issues in complex, multi-tool data environments
• Clear written and verbal communication skills; you’ll regularly translate technical findings into plain language for non-technical stakeholders
• Comfort operating with autonomy in a small team; you can manage your own priorities and deliver without close supervision once requirements are clear

Preferred

• HubSpot Sales Software or Operations Hub Certification
• Experience with Workamajig or a comparable creative/agency project management platform
• Experience in a professional services, creative agency, or B2B services environment