Marketing Specialist

Responsibilities

• Marketing Project Coordination: Coordinate day-to-day marketing projects from request through completion, including opening project requests, maintaining schedules and status trackers, following up on outstanding inputs and approvals, and helping ensure deliverables stay on track. Use tools such as Wrike and Smartsheet to manage deadlines, dependencies, and project details.
• Campaign & Communications Execution: Support the development and execution of marketing campaigns across email, website, social media, direct mail, print, presentations, events, and other channels. Coordinate inputs, creative development, reviews, approvals, production, and deployment.
• Content Development & Quality Control: Review and provide feedback to customer emails, website content, outreach materials, and other marketing content. Proofread materials for accuracy, consistency, brand alignment, and adherence to client requirements before materials are released.
• Creative & Production Coordination: Work with internal and external creative partners to communicate project requirements, provide necessary content and background, consolidate feedback, route revisions, and confirm final materials meet project specifications.
• Stakeholder Collaboration: Work closely with program delivery teams, clients, contractors, outreach teams, and other partners to gather information and translate program needs into clear marketing requests and deliverables. Ask questions to clarify objectives, audiences, timing, requirements, and next steps.
• Customer Journey Support: Support communications throughout the customer experience, including awareness and outreach, program participation, transactional communications, follow-up, and post-program engagement. Help identify gaps or opportunities to make communications clearer and easier for customers to navigate.
• Campaign Tracking & Reporting: Assist with tracking campaign activity and results, including email engagement, website activity, event participation, and other available performance metrics. Compile results and support development of client reports, presentations, and recommendations for future efforts.
• Event & Meeting Support: Coordinate marketing support for virtual and in-person meetings, trainings, webinars, and events, including invitations, registration communications, presentations, signage, handouts, attendee materials, and pre- and post-event communications.
• Marketing Operations & Organization: Maintain organized project files, campaign calendars, contact lists, approved materials, and other marketing resources. Help ensure teams are working from current information and final approved materials.
• Perform other duties as assigned.

Requirements

• Proactive mindset with strong organizational skills. You take initiative, ask clarifying questions, and follow through without needing significant oversight.
• Excellent written and verbal communication skills, with the ability to convey information clearly to a range of audiences.
• Ability to manage multiple projects and deadlines, keeping tasks on track while coordinating with diverse stakeholders.
• Experience collaborating with cross-functional teams, clients, or partner organizations.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook/Teams.
• Willingness to quickly learn new tools and systems, familiarity with project management tools like Wrike, Smartsheet, Salesforce, or Campaign Monitor is a plus.
• Ability to travel locally up to 10% of the time (primarily within the Chicagoland area for meetings and events).
• Interest in sustainability and passionate about making a meaningful impact on the environment.

Preferred

• 1–3 years of experience in marketing, project coordination, or client communication roles
• Bachelor’s degree in marketing, communications, business, or a related field (or equivalent professional experience)

Benefits

• three weeks of paid vacation annually
• paid holidays
• a 401(k) retirement plan with employer match
• medical, dental and vision coverage
• parental leave
• an employee assistance program
• commuter benefits
• and additional supplemental offerings.