Marketing Project Coordinator

Responsibilities

• Own the marketing project list end to end: build timelines, track dependencies across business units and agency partners, and flag risks early.
• Run project intake, status tracking, and a rolling 12-month marketing calendar in our project-management tool.
• Lead regular business unit meetings, including agendas, action items, and follow-up.
• Route materials through marketing, legal, and regulatory review, and maintain the library of approved assets.
• Manage POs, invoices, and monthly marketing spend tracking against budget.
• Own logistics for medical congresses, physician education events, and hands-on surgical training labs, including registration, housing, shipping, and booth setup.
• Manage booth properties, displays, printed literature, and promotional inventory, and fulfill sales rep requests.
• Coordinate humanitarian program shipments and paperwork with physicians and partners.
• Run our branded merchandise program, including an online company store for employees and sales reps.
• Load and tag event leads in Salesforce and support monthly marketing reporting.

Requirements

• Bachelor’s degree in marketing, communications, or business, or equivalent experience.
• 2–4 years of experience in project coordination, events, or tradeshow logistics; marketing, medical device, or other regulated industry experience preferred but not required.
• Experience managing multiple simultaneous projects with external agencies or vendors.
• Strong Excel and MS Office skills; experience with a project-management tool (ClickUp, Asana, Monday, or similar); Salesforce/CRM exposure.
• Highly organized, with strong follow-through and clear, concise written communication.
• Ability to travel up to 25% to support events, lift booth materials up to 50 lbs, and work on-site at shows, including setup and teardown.

Preferred

• PM certification (CAPM or similar) is a plus.

Benefits

• Medical and Dental Benefits
• Vision Coverage
• 401(k) with 4% matching contributions after 90 days of employment
• Basic Life and AD&D
• Unlimited Vacation Policy
• 6 Weeks Paid Maternity Leave
• 10 paid holidays