Marketing Intern - Event Coordination

Responsibilities

• Assist with coordinating CSI events across multiple locations, including venues, catering, entertainment, A/V, transportation, rentals, supplies, signage, and other event needs.
• Help maintain event timelines and planning details, including budgets, vendor information, contracts, deadlines, payment documentation, attendee information, and follow-up items.
• Support communication with vendors and internal teams by gathering information, confirming arrangements, following up on outstanding items, and helping keep event activities on schedule.
• Assist with CSI’s employee apparel, gifts, and swag programs, including tracking selections, sizes, quantities, orders, shipments, delivery dates, and distribution details.
• Help organize, pack, and ship event materials, including materials for events outside Missouri, while maintaining accurate records of orders, receipts, and distribution status.
• Assist with graphic design and marketing projects using Adobe InDesign, Illustrator, and Photoshop, including signage, event materials, apparel graphics, presentations, flyers, and forms.
• Support the preparation, formatting, and proofing of marketing materials for print, digital, apparel, promotional products, and events while helping maintain organized files and accurate final materials.

Requirements

• Strong event planning, event coordination, or project coordination experience
• Exceptional attention to detail and ability to track deadlines, selections, orders, shipments, vendor information, and follow-up items accurately
• Ability to work independently with minimal oversight and proactively follow up when information or decisions are needed
• Strong written and verbal communication skills with the ability to interact professionally with employees, vendors, and internal stakeholders
• Strong organizational skills and ability to manage multiple details and priorities at once
• Proficiency in Adobe Creative Suite, including InDesign, Illustrator, and Photoshop
• High School Diploma or equivalent, required
• Currently enrolled in a University program, preferably pursuing a degree in Communications, Event Management, or related field.

Benefits

• Health and wellness
• Paid time off
• Retirement planning
• Continuing education support
• Company luncheons
• Casual Fridays
• a wellness program
• providing opportunities for volunteering in local community charitable events