Responsibilities

• End-to-end event execution: own the conference calendar; manage timelines, budgets, and vendor relationships for every event from initial planning through post-event wrap-up.
• Vendor management & negotiation: source and negotiate with vendors for booth activations, swag, signage, and lead capture activity; own the vendor relationship, not just order-placing.
• Budget ownership: manage event-specific budgets, track spend against plan, and flag variances proactively.
• On-site event management: represent Sidecar Health at conferences and sponsorship events (travel required, estimated 20-30%); manage booth setup, staffing coordination, and day-of logistics.
• Lead capture & RSM handoff: own the post-event pipeline: process booth-captured leads, build and maintain RSM outreach toolkits, and track follow-up cadence completion through to conversion.
• Sponsorship & partnership logistics: manage sponsorship deliverables (golf tournaments, association partnerships) including gifting, signage, and relationship follow-up with sponsor contacts.
• Marketing collateral & asset management: maintain the broker collateral library (one-pagers, toolkits, presentations); keep materials current and on-brand between production cycles.
• Campaign & digital support: assist with email marketing, marketing automation platform upkeep (e.g., HubSpot/Pardot-equivalent tools), and light social/content support as broader marketing needs arise.
• Cross-functional coordination: partner closely with Sales/RSMs, the CMO's office, and outside vendors; keep Jira/SharePoint project tracking current.
• Continuous improvement: build repeatable playbooks and vendor spec libraries so each event doesn't start from scratch.

Requirements

• 3+ years of experience in event planning/coordination or marketing coordination, ideally in B2B, healthcare, or insurance/broker-facing marketing.
• Proven vendor negotiation experience: has managed budgets and vendor relationships independently, not just executed against someone else's plan.
• Comfortable traveling to and running events on-site; able to manage high-pressure, fast-turnaround logistics calmly.
• Strong written communicator, comfortable drafting broker- and RSM-facing communications for review and adapting tone across channels.
• Basic insurance/broker-channel literacy a plus: familiarity with broker/carrier relationships and awareness that insurance marketing materials often carry compliance or filing considerations (training provided; deep expertise not required).
• Organized self-starter who can manage multiple concurrent events and marketing deliverables without close supervision, and who can shift between event-heavy and marketing-support work as the calendar demands.
• Experience with lead capture tools, CRM/pipeline handoff, marketing automation platforms, and project tracking tools (Jira, SharePoint) a plus.
• Reports directly to the Director of Broker & Partnership Marketing; no direct reports initially, with potential to grow the function

Benefits

• Competitive salary, bonus opportunity, and equity package
• Comprehensive Medical, Dental, and Vision benefits
• A 401k retirement plan
• Paid vacation and company holidays
• Opportunity to make an impact at a rapidly growing mission-driven company transforming healthcare in the U.S.